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City flubs grant fund use
Thelma Grimes/San Pedro Valley News-Sun
City officials apparently dropped the ball regarding grant funds and their use. In an email to Benson City Manager Glenn Nichols, City Finance Director Jim Cox states, "the birding trail project ball got dropped, and what we spent was not in accordance with the grant budget."
While the city is still sorting out who fumbled, one thing is for sure. Nichols sent out two checks amounting to more than $12,000 to reimburse the U.S. Fish and Wildlife Service, and Kinder Morgan SFPP, L.P.
On Oct. 2, Nichols signed a check for $7,817.68 to the U.S. Fish and Wildlife Service, and a separate $5,000 check to Kinder Morgan. Both agencies provided the city grant funding to build what is commonly referred to as the birding trail in north Benson between the San Pedro Golf Course and the Wastewater Treatment facility.
Nichols spoke about the situation briefly at the Oct. 8 City Council retreat, but referred to the issue as "complicated."
Nichols is expected to discuss the issue again Monday night during the City Council meeting.
Emails between city staff members show staff started looking into the grant issues as far back as July.
A July 16 email from Denise Wolford, of the city accounting department, to Cox gives some idea of the discrepancy.
"I got the agreement sent from (Kris Randall, of the wildlife service), you aren't going to like what it says, I know I don't," Wolford said. "I doubt she'll pay for the rock, they were supposed to borrow the mulcher and hand-make the trail, among other things."
The email ends with an illustration of a stressed out face looking at his watch and sweating.
The following day, Cox sent an email to Nichols informing him of the situation.
"The birding trail project ball got dropped, and what we spent was not in accordance with the grant budget," he said. "The grant has ongoing maintenance and reporting responsibilities, so we can't just close it out. The good news is that we haven't been reimbursed for any non-qualified expenses. The bad news is there is $17,000 left on the grant and we have spent $30,000 plus that won't be reimbursed."
According to city records, Wolford continued to communicate with Randall, and even got the wildlife service to give the city more time, a year to be exact, to sort out the situation and finish the project per grant specifications.
However, Nichols said that's not possible as the situation became even more complicated when officials found out the land where the birding trail is located is no longer owned by the city. It was inadvertently signed over to San Pedro Golf Course owner Tom Hartley in the $4 million lawsuit settlement in July 2008.
Nichols, who was not city manager at the time, said the past administration and city attorney must not have reviewed the legal settlement, and the land owned by the city was "accidentally" included in the signed agreement.
The land description, according to the grant, is 14.4 acres in size and is located within a 100-acre tract by the city of Benson along the San Pedro River. The parcel is said to be abandoned cropland located within the city, just north of Interstate 10, adjacent to the golf course and wastewater treatment ponds, and includes a one-mile reach of the river.
Nichols said the situation is still being investigated. But, there is no way the city can spend federal grant dollars on land that is now designated as "privately owned."
City Attorney Michael Massee weighed in on the matter in an Oct. 15 email.
"The city made some improvements to a birding trail, a parking lot, to land it owned near the San Pedro River that was encumbered by a 99-year lease as part of the golf course operated by Arizona Golf Systems, L.L.C, who principal is Tom Hartley," Massee said. "The city legally still owned the land and therefore the requirements in the federal grant that the land had to be public, I think, technically were met. However, when the city later decided to settle Mr. Hartley's claims against the city by conveying to him the reversionary interest in the 99-year leasehold, this part of the golf course property was not carved out of the legal description. So that the birding trail's inclusion within the property conveyed does not appear to be a "mistake" in legal sense that would allow for a corrected legal description to be substituted."
However, a legal substitution won't be as easy, as Hartley's attorneys are already looking at what they would get in return for turning the property back over to the city.
In a letter to the city, Spencer Smith, Hartley's attorney, referred to an upcoming meeting with city staff.
"The purpose of the meeting will be to discuss possible future expansion of the City of Benson's wastewater treatment plant and its impact on Mr. Hartley's property, possible relocation of sludge and wastewater storage ponds or lagoons, possible transfer of property from Mr. Hartley to the City of Benson for future expansion of the wastewater treatment plant, possible resolution of the city's need to acquire property for its birding trail, and possible initiation of a request for rezoning of a portion of Mr. Hartley's property to a more dense residential use."
Hartley has said he plans to build condominiums on the golf course property. The most recent city oversight might make the process easier.
Since coming to Benson in 2004, Hartley's attorneys have been able to capitalize on several city mistakes. At first, Hartley had signed a 99-year lease agreement with the city to build the golf course, and the city promised the wastewater treatment facility would produce enough effluent to water the golf course.
However, the city's estimates were wrong, there was not enough water, and through a lawsuit, Hartley took full ownership of the golf course property, and to this day, the city still provides water.
Now, Hartley looks to again capitalize on city mistakes, as he moves forward with building condos.
City officials apparently dropped the ball regarding grant funds and their use. In an email to Benson City Manager Glenn Nichols, City Finance Director Jim Cox states, "the birding trail project ball got dropped, and what we spent was not in accordance with the grant budget."
While the city is still sorting out who fumbled, one thing is for sure. Nichols sent out two checks amounting to more than $12,000 to reimburse the U.S. Fish and Wildlife Service, and Kinder Morgan SFPP, L.P.
On Oct. 2, Nichols signed a check for $7,817.68 to the U.S. Fish and Wildlife Service, and a separate $5,000 check to Kinder Morgan. Both agencies provided the city grant funding to build what is commonly referred to as the birding trail in north Benson between the San Pedro Golf Course and the Wastewater Treatment facility.
Nichols spoke about the situation briefly at the Oct. 8 City Council retreat, but referred to the issue as "complicated."
Nichols is expected to discuss the issue again Monday night during the City Council meeting.
Emails between city staff members show staff started looking into the grant issues as far back as July.
A July 16 email from Denise Wolford, of the city accounting department, to Cox gives some idea of the discrepancy.
"I got the agreement sent from (Kris Randall, of the wildlife service), you aren't going to like what it says, I know I don't," Wolford said. "I doubt she'll pay for the rock, they were supposed to borrow the mulcher and hand-make the trail, among other things."
The email ends with an illustration of a stressed out face looking at his watch and sweating.
The following day, Cox sent an email to Nichols informing him of the situation.
"The birding trail project ball got dropped, and what we spent was not in accordance with the grant budget," he said. "The grant has ongoing maintenance and reporting responsibilities, so we can't just close it out. The good news is that we haven't been reimbursed for any non-qualified expenses. The bad news is there is $17,000 left on the grant and we have spent $30,000 plus that won't be reimbursed."
According to city records, Wolford continued to communicate with Randall, and even got the wildlife service to give the city more time, a year to be exact, to sort out the situation and finish the project per grant specifications.
However, Nichols said that's not possible as the situation became even more complicated when officials found out the land where the birding trail is located is no longer owned by the city. It was inadvertently signed over to San Pedro Golf Course owner Tom Hartley in the $4 million lawsuit settlement in July 2008.
Nichols, who was not city manager at the time, said the past administration and city attorney must not have reviewed the legal settlement, and the land owned by the city was "accidentally" included in the signed agreement.
The land description, according to the grant, is 14.4 acres in size and is located within a 100-acre tract by the city of Benson along the San Pedro River. The parcel is said to be abandoned cropland located within the city, just north of Interstate 10, adjacent to the golf course and wastewater treatment ponds, and includes a one-mile reach of the river.
Nichols said the situation is still being investigated. But, there is no way the city can spend federal grant dollars on land that is now designated as "privately owned."
City Attorney Michael Massee weighed in on the matter in an Oct. 15 email.
"The city made some improvements to a birding trail, a parking lot, to land it owned near the San Pedro River that was encumbered by a 99-year lease as part of the golf course operated by Arizona Golf Systems, L.L.C, who principal is Tom Hartley," Massee said. "The city legally still owned the land and therefore the requirements in the federal grant that the land had to be public, I think, technically were met. However, when the city later decided to settle Mr. Hartley's claims against the city by conveying to him the reversionary interest in the 99-year leasehold, this part of the golf course property was not carved out of the legal description. So that the birding trail's inclusion within the property conveyed does not appear to be a "mistake" in legal sense that would allow for a corrected legal description to be substituted."
However, a legal substitution won't be as easy, as Hartley's attorneys are already looking at what they would get in return for turning the property back over to the city.
In a letter to the city, Spencer Smith, Hartley's attorney, referred to an upcoming meeting with city staff.
"The purpose of the meeting will be to discuss possible future expansion of the City of Benson's wastewater treatment plant and its impact on Mr. Hartley's property, possible relocation of sludge and wastewater storage ponds or lagoons, possible transfer of property from Mr. Hartley to the City of Benson for future expansion of the wastewater treatment plant, possible resolution of the city's need to acquire property for its birding trail, and possible initiation of a request for rezoning of a portion of Mr. Hartley's property to a more dense residential use."
Hartley has said he plans to build condominiums on the golf course property. The most recent city oversight might make the process easier.
Since coming to Benson in 2004, Hartley's attorneys have been able to capitalize on several city mistakes. At first, Hartley had signed a 99-year lease agreement with the city to build the golf course, and the city promised the wastewater treatment facility would produce enough effluent to water the golf course.
However, the city's estimates were wrong, there was not enough water, and through a lawsuit, Hartley took full ownership of the golf course property, and to this day, the city still provides water.
Now, Hartley looks to again capitalize on city mistakes, as he moves forward with building condos.
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Chris wrote on Oct 24, 2009 8:29 AM: